Policies

Cancellation Policy

All monies paid toward guaranteeing your wedding date and services at the 1812 Hitching Post are non-refundable.  In the event your wedding is unable to be held as scheduled for some reason, you may qualify for one of our postponement policies, below.

All contracts are non-transferable and non-assignable.  You are purchasing the date, time, and services included as stated within your contract for the purpose as stated.

Postponement Policies

Military Postponements Only:  Should you or your fiancee be called to duty by the military and be unable to attend your wedding as planned, you can postpone services with no loss of value if we are notified 60 days or more before your originally planned date.   A new contract must be signed and payments continued.   The wedding must be planned on the first available date after the planned return from deployment that works for both the couple and the 1812 Hitching Post not to exceed six months from the date of postponement.  Dates cannot be postponed more than once.

Significant weather issues:  Should significant weather (such as a hurricane) prevent the event from happening due to road closures, gas shortage, power outages, etc., you may postpone to the next day possible for the couple and the venue.   If your event was planned on a Saturday, for example, and Monday is available, we could host your wedding on that Monday. Typically, you’d be unaware of an impending weather disaster until the day or week of the wedding and food would have been bought, staff would have been scheduled, set up and planning would be done and all arrangements made.  This policy applies to a true emergency including one experienced by the venue (fire, flood, etc.).

Reservations and bookings made after March 14, 2020,  are with the knowledge that social distancing guidelines or government shutdowns may be in effect the date of your event and that some or most of your expected guests may not be able to attend.   If you book your event for more guests than you expect and experience these or any limitations,  you may credit payment for any ordered items to another item if more than 30 days prior to the event.  For instance, if you book and pay for food for 50 people but are now expecting 40, you can cut your food back to 40 and credit the difference toward extra time, the use of lawn games, photography, photo booth, etc.   This credit also applies to those who have already used their one postponement option.  In the 30 days prior to your event, we’ve already made arrangements and plans for food service, staffing, set-up, etc. so no changes may be made to contracted items and amounts 30 days prior to the event.

Payment Policy

Payments are a convenience for you.  We may not be able to guarantee all event services if payments are not received when due.

If you miss a scheduled monthly payment by more than three days past the date it is due,  you may make that payment by cash or certified check, only.   Your date will be considered canceled and forfeited if you do not make your payment within the 7 days following the payment due date.

Adding to your contract:  We begin planning for added guests and/or services at the time we receive payment for them.   We prefer that any guests, time, and/or services be added at least 30 days prior to the event.    No changes may be made in the 21 days prior to an event.

You may send payments by mail or bring payments to:
1812HP, Inc.
2463 Turnersburg Hwy N
Harmony, NC 28634

Availability Policy

1812 Hitching Post and it’s owners will not be held liable for the inability to use any specific item that you may have seen on the website or during a visit.  This includes decor including centerpiece items, signs, lights, fixtures, furniture, rooms including restrooms, games, tables, linens, structures including cottage and tents, menu items, specific locations, paved areas, playground equipment, etc.  We are continually updating inventory to keep fresh and useful items available and we “retire” items that no longer meet our needs.  Occasionally, an item is damaged or missing from a prior event and we may not become aware of that until set-up begins for your event.

We also reserve the right to remodel and repair areas and items.  Work may be happening during the time of your event though we will do everything possible to minimize any disruption.  Our goal is to have everything gorgeous and functioning during your event.

Alcohol Policy

Any alcohol (beer, wine, champagne, and up to two mixed drinks for containers) brought to your wedding must be provided by the couple (or someone they designate).  We do not sell alcohol on the premises.  We will provide a bartender to serve your alcohol and we will ice down your beer and wine as well as prepare your container drinks.  We provide all ice needed as well as cups, containers, and service.

Container drinks with liquor included must be at least 50% non-alcoholic.

Guests may not bring their own alcohol to weddings.  No alcohol will be served to any guest prior to or during the ceremony.   Wedding party may have alcohol served in their dressing rooms by the wedding coordinator if requested before the ceremony.

Please refer to instructions in your checklist if you wish to bring a keg.

Candles/Fire/Misc.

Small items:  Please do not bring anything small that can’t easily be picked up like rice, seeds, or confetti.  Silk or live petals, leaves, and bubbles are fine.

Candles:  We love candles at the Hitching Post as long as they are enclosed.  Votive candles, tea-lights, floating candles, and candles in vases are fine.  Tapers or any candles that might drip wax are not allowed.  Flying candles (sky lanterns) are not allowed.  If you have a special instance, please let us know what you’d like so we can assess the safety.   Sparklers are allowed if they are 36″ sparklers, only.  You may purchase and bring your own sparklers or purchase through us at cost from where we buy them.

Outside Food

At the 1812 Hitching Post,we most often provide the catering and we include all needed plates, silverware, cups, and napkins.  We also set up, clean up and restock the food when we provide the catering.

You are welcome to bring your own catering, if you wish.  If you provide your catering, please also provide someone to set-up, restock, and clean-up your food.  Outside caterers are also responsible for plates, forks, napkins, etc.   There is no onsite heating/refrigeration available for food that you or your caterers provide.

Wedding cakes by vendors other than the 1812 Hitching Post may be provided the day of the wedding.   We do not have refrigeration for cakes; please inform your cake provider.

Food that is “shelf stable” such as candy and desserts may be provided as party favors or as a “dessert table” by the couple or their family and friends.

Wedding party snacks are allowed in the dressing rooms before the ceremony.

Pet Policy

At the 1812 Hitching Post we appreciate the importance that dogs have played in our lives and therefore allow dogs to enjoy our property. Responsible dog ownership requires a respect for other visitors, future weddings, and our staff who might be afraid of or allergic to various animals.

We therefore ask that you follow our simple rules:

• If your dog is to be part of the ceremony, please allow your dog to be on the ceremony lawn for the ceremony time, only.
• Please walk your dog for elimination purposes where the owners indicate upon your arrival.
• This property and it’s five buildings are part of a private residence.  No dogs are allowed in any homes, buildings, or under the tent at any time.
• After the ceremony and formal photos with the dog (these photos to be scheduled first), please have the dog sitter return your dog to the hotel where he or she is staying.  Dogs can remain on the property in the shade if they are in cage or carrier and are attended.
• All dogs must be on a leash at all times with maximum 8-foot leash.
• Dogs cannot be left unattended or tied to a tree or post.
• Dogs must be under control of their owners or dog sitter at all times.
• Owners must control excessive barking and noise.
• All dogs must be licensed and vaccinated as required by law.
• All dog owners are required to clean up and properly dispose of waste of his/her dog. We do not provide bags for disposal so owners are required to bring their own.

1812 Hitching Post RESERVES THE RIGHT TO HAVE ANY DOG REMOVED WITHOUT CAUSE AT ANY TIME.