Cancellation Policy
All monies paid toward guaranteeing your wedding date and services at the 1812 Hitching Post are non-refundable. In the event your wedding is unable to be held as scheduled due to military deployment or severe weather, you may qualify for one of our postponements.
If you feel you may have an instance where your wedding may need to be postponed for circumstances other than military deployment or severe weather, you may want to purchase wedding insurance from an outside vendor such as “Wed-Safe.”
All contracts are non-transferable and non-assignable. You are purchasing the date, time, and services included as stated within your contract for the purpose as stated.
Postponement Policies
Military Postponements Only: Should you or your fiancee be called to duty by the military and be unable to attend your wedding as planned, you can postpone services with no loss of value if we are notified 60 days or more before your originally planned date. A new contract must be signed and payments continued. The wedding must be planned on the first available date after the planned return from deployment that works for the couple, their vendors, and the 1812 Hitching Post not to exceed one year from the date of postponement. Dates cannot be postponed more than once.
Significant weather issues: Should significant weather (such as a hurricane) prevent the event from happening on the date and time expected due to road closures, gas shortage, power outages, etc., you may postpone to the next date possible that works for the couple, their vendors, and the venue. Typically, you’d be unaware of an impending weather disaster until the day or week of the wedding and food would have been bought, staff would have been scheduled, set up and planning would be done and all arrangements made. The goal would be to have the wedding as soon as possible after the intended date. This policy applies to a true emergency including one experienced by the venue (fire, flood, etc.). Again, wedding insurance may also give you protection in the event of this kind of emergency.
Reservations and bookings made after March 14, 2020, are with the knowledge that social distancing guidelines or government shutdowns may be in effect the date of your event and that some or most of your expected guests may not be able to attend. We will plan for the number of guests you tell us are coming; not the number who might actually attend.
Payment Policy
Payments are a convenience for you. We may not be able to guarantee all event services if payments are not received when due.
If you miss a scheduled monthly payment by more than ten days past the date it is due (we will notify the person making the payments 3 times), your wedding will be considered canceled for non-payment. You may reinstate your wedding without payments by paying the balance due for the wedding contract by cash or check along with a $500 reinstatement fee and a reinstatement contract. We will require a personal visit to reinstate the contract. Contracts not reinstated within 30 days of the missed payment are consided permanently canceled. The 1812 Hitching Post will require rebooking at the current venue rate should you wish to rebook after having your wedding canceled. There are no refunds for weddings that have been canceled due to non-payment.
We begin planning for added guests and/or services at the time we receive payment for them. We request that any guests, time, and/or services be added at least 30 days prior to the event. No deduction in guest count may be made in the 30 days prior to an event.
You may send payments by mail or bring payments to:
1812HP, Inc.
2463 Turnersburg Hwy N
Harmony, NC 28634
Availability Policy
1812 Hitching Post and it’s owners will not be held liable for the inability to use any specific item that you may have seen on the website or during a visit. This includes decor including centerpiece items, signs, lights, fixtures, furniture, rooms including restrooms, games, tables, linens, structures including tents, menu items, specific locations, paved areas, playground equipment, etc. We are continually updating inventory to keep fresh and useful items available and we “retire” items that no longer meet our needs. Occasionally, an item is damaged or missing from a prior event and we may not become aware of that until set-up begins for your event.
We also reserve the right to remodel and repair areas and items. Work may be happening during the time of your event though we will do everything possible to minimize any disruption. Our goal is to have everything gorgeous and functioning during your event.
Alcohol Policy
All alcohol (beer, wine, champagne, and mixed drinks) brought to your wedding must be provided by the couple (or someone they designate). We will provide a bartender to serve your alcohol and we will ice down your beer and wine as well as prepare your container drinks. We provide all ice needed as well as cups, containers, and service.
Container drinks with liquor included must be at least 50% non-alcoholic.
Guests may not bring their own alcohol to weddings. Wedding party may have alcohol served in their dressing rooms by the wedding coordinator if requested before the ceremony.
Candles/Fire/Misc.
Small items: Please do not bring anything small that can’t easily be picked up like rice, seeds, or confetti. Silk or live petals, leaves, and bubbles are fine.
Candles: We love candles at the Hitching Post as long as they are enclosed. Votive candles, tea-lights, floating candles, and candles in vases are fine. Tapers or any candles that might drip wax are not allowed. Flying candles (sky lanterns) are not allowed. If you have a special instance, please let us know what you’d like so we can assess the safety. Sparklers are allowed if they are 36″ sparklers, only. You may purchase and bring your own sparklers or purchase through us at cost from where we buy them.
Catering
At the 1812 Hitching Post, we most often provide your catering and we include all needed plates, silverware, cups, and napkins when you order your catering through us. We also keep food warm or cold, set up, clean up, restock the food, bus the tables, and remove the trash. If your catering is NOT through us, you will need to purchase these services from us.
Outside catering is allowed ONLY with the purchase of the Hitchin Kitchen staff services. A certificate of insurance will be required of the caterer.
Wedding cakes by vendors or family may be provided on the day of the wedding. We do not have refrigeration for cakes; please inform your cake provider.
Food that is “shelf stable” such as candy and desserts may be provided as party favors or as a “dessert table” by the couple or their family and friends.
Pet Policy
At the 1812 Hitching Post we appreciate the importance that dogs have played in our lives and therefore allow dogs to enjoy our property. Responsible dog ownership requires a respect for other visitors, future weddings, and our staff who might be afraid of or allergic to various animals.
We therefore ask that you follow our simple rules:
- Pets of the couple, only, are allowed on the property. Maximum of two pets per event. Guest’s pets are not allowed at the event or the rehearsal.
- If your dog is to be part of the ceremony, please allow your dog to be on the ceremony lawn for the ceremony time, only.
- Please walk your dog for elimination purposes where the owners indicate upon your arrival.
- This property and it’s five buildings are part of a private residence. No dogs are allowed in any homes or buildings at any time.
- Ceremony and formal photos with the dog are allowed; dogs are not allowed at the reception.
- All dogs must be on a leash at all times with maximum 8-foot leash.
- Dogs cannot be left unattended or tied to a tree or post.
- Dogs must be under control of their owners or dog sitter at all times.
- Owners must control excessive barking and noise.
- All dogs must be licensed and vaccinated as required by law.
- All dog owners are required to clean up and properly dispose of waste of his/her dog. We do not provide bags for disposal so owners are required to bring their own.
1812 Hitching Post RESERVES THE RIGHT TO HAVE ANY DOG REMOVED WITHOUT CAUSE AT ANY TIME.